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Four years have passed since President Bush signed the Sarbanes-Oxley and most analysts agree that the law does large companies are finally get their books in order.
The document was formulated to strengthen accounting oversight and accountability companies. It has indeed increased regulations on accounting and auditing, to improve disclosure requirements, the creation of new federal laws and increase the penalties under existing federal laws.
An important aspect of the law focuses on the details of security data storage and protection. So the question is how the Sarbanes-Oxley Impact retention policy for e-mail?
Polls indicate that 93 percent of all business documents are created electronically and that has forced most companies to meet their strategies retention. Businesses, large or small, no longer consider the maintenance of e non-priority items.
Companies must develop a classification data for offsite storage as a service for online storage that can encrypt and protect data.
The Sarbanes-Oxley Act contains three provisions dealing with electronic documents, such as those reported by electronic mail. These include the alteration or destruction of records, document retention requirements and obstruction of justice.
- In terms of altering or destroying documents, Sarbanes-Oxley Act provides that persons who alter knowingly destroy, maul, conceal or falsify any document (paper or electronic) with intent to deny the procedures associated with federal agencies can be fined or imprisoned up to 20 years or two. How is the policy of e-mail retention? If a company has a retention policy e-mail mail instead, you must include a security plan. Only certain people are given permission to access archived emails. A report with the name of the person and purpose to produce Whenever a secure e-mail is available, and documentation of changes to the existing document is to be noted.
- The Sarbanes-Oxley provision mandatory document retention requires companies to easily maintain the records for review by a period of five years. The penalty for knowingly and willfully violates this provision imposes fines and a maximum sentence of 10 years imprisonment, or both. How This e-mail retention policy? A company should generate a policy of data retention with periods of history files included. Under the Sarbanes-Oxley, the retention period should be at least five years. E-mail must be sorted by date (month and year) make it less complicated for the accounts to access such information. If the e-mails are disorganized, the audit in May to dig deeper and could found irregularities.
- Segment obstruction of justice is similar to the act to amend the Sarbanes-Oxley, but includes a law that prohibits the handling of witnesses. The law provides that acting or attempting to alter or destroy any record or other object "with intent to impair the integrity of the object or availability for use in an official proceeding Is punishable by fines, imprisonment up to 20 years, or both. How this policy will affect retention of email? Again, any company that has a policy of data retention must implement a security plan so that data can be accessed by appropriate staff. A backup service online data with strong encryption and user tracking helps eliminate the possibility of human intervention, so that e-mail data has been stored. With some managed security services, online backup are performed automatically, if the data are protected, without manual intervention. Data moves through an existing network connection, using the state of the art data security including AES encryption to secure data remotely Center.
Clearly, document retention regulations implemented by Sarbanes-Oxley sends a signal to businesses that need to adopt a policy regarding your data and documents, including including by sending via email. Companies must realize that they can be held responsible for the retention and deletion of electronic documents. The policies such companies should be prepared an inventory of all hardware and software that can store electronic mail messages (including mobile mobile phones and computers), all locations and storage formats of archived e-mails, and all methods that email documents can be transferred within and outside the company. The next step should include classification of such emails, and a secure offsite online storage backup plan.
The days keep only e-mails in a folder on each workstation are part of the past thanks to companies that have an overall plan for data retention solids. The Sarbanes-Oxley has served as an effective way to help drive the creation these plans.
Mike Colesante is a writer at Terian Solutions and can be reached at 713-482-6900.
Terian Solutions offers a full range of managed backup services. Secure Backup its disk to disk backup and restore system, automatically protects your data and vaults it offsite. Assuring your valuable data is always safe and secure. For more information about Terian SolutionsÂ’ Secure Backup remote data protection service call 713-482-3600 or visit http://www.terian.com
Reverie Teaser (First Feature Shot on the Nikon D90)
